Top 10 Zoom Instructions for Participants

In this article, we’ll talk about various Zoom instructions for participants; one needs to know before using Zoom. All these points will take your Zoom game to the next level. So, let’s get started!

1. Mute a Participant’s Mic

There’s always that one person who has a dog barking nearby, a child screaming in the background or he/she gets a call and answers it during a Zoom session. Auspiciously, you can mute a participant’s mic within a few seconds and get rid of the unwanted noise that’s distracting everyone. But keep in mind that only the host of the session can use this function. Viewers can’t use this function, but they can turn off their own mics.

Here’s a step-by-step guide-

  1. From the taskbar, click on MANAGE PARTICIPANTS.
  2.  Move your mouse over the participant’s id.
  3.  Press the mute button that shows up.

2. Switching to the Gallery View

The default layout of Zoom is known as ACTIVE SPEAKER. In this, only the person speaking is shown on the main window, while rest are listed above it. So, it’s better to change the layout to GALLERY VIEW. It’s one of the essential Zoom instructions for participants. This will view all participants on the page at the same time. Zoom allows a maximum of 49 viewers on the same page. If there are more, click on the arrow to move to the next page.

Here’s a step-by-step guide-

  1.  Click the “Gallery View” option in the top-right corner of the screen. From the top right corner of the window, press GALLERY VIEW.
  2.  If there are more than 49 viewers, click on the left/right arrow to move between pages.

3. Make Use of Virtual Background

It may happen that your apartment isn’t tidy and you don’t want your colleagues to see the inside of your room during a Zoom session. For that, consider using a virtual background. Select an image or video and save it as your background.

Here’s a step-by-step guide-

  1.  Open the Zoom software.
  2. Under your display picture, press the gear icon.
  3. Choose the VIRTUAL BACKGROUND option.
  4. Select the video or image you want or upload your own.

4. Hide Non-Video Members

A lot of participants are there in a session who have their cameras turned off. So, all you see is a bulk of black screens containing names. In such situations, you can tidy your window by removing all those who haven’t turned on their cameras. You can enable this function by default, before entering into a session.

Here’s a step-by-step guide-

  1.  Run the Zoom software on your desktop.
  2.  Under your display picture, click the gear icon.
  3.  Select the VIDEO option.
  4. Examine the box next, to HIDE NON-VIDEO PARTICIPANTS.

5. Share a Bit of Your Screen

During a presentation, you often have to share the screen with everyone. The problem is that the participants can see the apps you’ve installed on your desktop, the tabs and other personal data. Fortunately, Zoom has a solution. You can choose to share only a bit of your screen. It’s among the most important Zoom instructions for participants.

Here’s a step-by-step guide-

  1.  From the taskbar, select the SHARE SCREEN option.
  2. Select the ADVANCED tab.
  3. Click on PORTION OF SCREEN option and press SHARE.
  4. Modify the window to your liking.

6. Switch Off-Mic/Camera Before a Session

It’s better to decide beforehand whether you want to turn off your camera/mic during a session. This prevents any unwanted noise coming from your background.

Here’s a step-by-step guide-

  1.  Run the Zoom app.
  2. Under the display picture, click the gear icon.
  3. Select the VIDEO option.
  4. Check the tab next to TURN OFF MY VIDEO WHEN JOINING
  5.  Select the AUDIO option.
  6. Check the tab next to MUTE MY MICROPHONE WHEN JOINING A MEETING.

7. Record a Session in Cloud

It’s good to record a course to the Cloud as it’ll help you to check a meeting that you may have missed. If you save a meeting to your gadget, at first, you’ll have to upload it to Drive.

Here’s a step-by-step guide-

  1. From the taskbar, select RECORD.
  2. Choose the RECORD TO THE CLOUD option.
  3. At the end of the session, choose STOP RECORDING.
  4. Visit the RECORDINGS page to view the course.

8. Raise Your Hand

Whenever you wish to speak, you can signal it to the speaker by raising your palm virtually. The speaker will then allow you to ask questions.

Here’s a step-by-step guide-

  1. From the taskbar, select PARTICIPANTS.
  2. Press the RAISE HAND option from the bottom of the tab that pops up.

9. Make Yourself Look Prettier

Want to appear your best for an important meeting? Zoom has it covered for you. The app offers a feature called TOUCH UP MY APPEARANCE, that’ll smooth out your skin.

Here’s a step-by-step guide-

  1. Open the Zoom app.
  2. Under your display picture, click the gear icon.
  3. Choose the VIDEO option.
  4. Check the tab next to TOUCH UP MY APPEARANCE.

10. Obtain Some Feedback

Want to host a poll on business-related decisions? Use the in-built polling feature of Zoom to do so.

Here’s a step-by-step guide-

  1. Visit the MEETINGS page and select a scheduled session.
  2. Find the POLL option and press ADD to generate a poll.
  3. During a session, click the POLLING option from the taskbar.
  4. Choose a POLL and press LAUNCH POLL.

Zoom’s an advanced online-conferencing app, and to use it swiftly without any adieus, go through all the instructions mentioned above. It’ll level up your Zoom game!

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