Zoom as a video chatting platform will not only allow you to talk to others and see others’ faces. Apart from this, it will also let you show your screen to others present in the meeting. You can record the meeting if necessary. Meeting control can be shuffled from one person to another whenever essential in between the zoom session. So, knowing such tricks will be crucial to handle this video conferencing app quite more effectively.
There are various features in zoom by using which you can make the zoom meeting much more interesting. You can take basic or advanced packages for zoom meetings, and accordingly, the time allowed for the conference will get changed. With the basic package, you will get permission for the sessions of 40 minutes. With the advanced package, it can be of 24 hours a day.
Here are some of the most important things which you must know to run zoom easily as a dummy.
Creating a meeting id and zoom waiting room:
Do you schedule multiple meetings with your clients? In that case, there is no point in creating every single meeting room with a different id. One of the best tricks related to zoom for dummies is that you can create a unique meeting id and then schedule a meeting. If you can do this, you will be able to schedule the meeting on the company calendar rather than doing it in the zoom.
Along with creating a meeting id, you can create a separate password for each meeting you are scheduling. You can send the meeting invitation to the required people along with the password for it. It will keep your zoom meeting safe. Only required people will be part of your session. You can also create a Zoom waiting room. It will help you to allow the participants of the meeting to enter at a particular time.
In the case of personal meetings among friends, only going through an enjoyable video chat will be enough. Now, if it is an official meeting and you need to show a presentation? You will be happy to know that you will get the feature of sharing your screen in the zoom. You can toggle on your device and show them whichever screen you want to share.
You can use it as a replacement for your office boardroom. You can show others about any power-point presentation or show them an image from your device. You can display any other files on your screen as per your requirement. If you want the meeting host or a particular participant in the meeting like a trainer can share his or her screen, then you can go for the advanced options for sharing. You can choose who can share their display at the meeting.
Record the meeting:
If you have a zoom meeting where you discuss any important matter with people from other departments, or if you are going to have a long time project, it is better to record those meetings in zoom. You can keep the recorded session in the Zoom cloud or your device, and later, you can view the same.
It will keep all the participants of the meeting to be on the same page. If you are searching for some best tips for zoom for dummies, this is surely important.
You will find the option of recording the meeting on the top right side of the zoom toolbar. You can pause the recording at any point as per requirement. At the end of the meeting, you should stop the recording.
View of the active speakers:
One of the very important etiquettes of any virtual meeting is to keep yourself on mute while any other person is talking. It will help in maintaining your dignity, but what about the others? Now, with the zoom, you can view the active speakers in the meeting. If you see anyone’s speaker is unknowingly dynamic who is not speaking at that moment in the meeting, you should use it to disable the speaker of that person.
In any virtual meeting, when most of the speakers remain active while the meeting is on, it makes the environment noisy. So, you will not be able to listen to the actual speaker properly. In such a scenario, this feature is very much helpful.
If you are handling a meeting remotely, it won’t be easy if you don’t have full control of all the participants of the meeting. However, in zoom as a host, you will get the power of the screen sharing, video, and audio of the other participants. Though the participant changes their preference, you can have a restriction on it as per your requirement is the host of the meeting.
At any point, you can mute all the participants of the meeting and can go for the ‘raise hand’ feature to understand about any of the participants having any confusion or quarry in the conference. By having such controls, you can avoid all sorts of distractions and disturbances, which can occur when you are meeting on the digital platform. As a host, you can also allow you to share screens simultaneously.
Here we have given tips for zoom for dummies. Zoom, one of the most used software for this purpose, is commonly accepted by most corporate offices. Understanding its basic features will surely help you to participate in any meeting or host a meeting without any difficulty. In this particular article, we have shown you the main five such features, which can help you a lot to handle a zoom meeting.