Zoom Transcription – How to Transcribe Zoom Meetings & Recordings

The market includes almost 200 video conferencing software items. Among them, Zoom has emerged as a leader for webinars, conference calls, and meetings. It enables users to communicate online without or with video/audio. It comes as a mobile app or desktop client. Users can share screens, record sessions, and collaborate on projects. Recording the Zoom sessions lets users focus on the discussion rather than note-taking. Then, after the course, with the help of Zoom Transcription, you can either send a transcript or recap to attendees. 

How to Record a Zoom Conference Call

Before Zoom transcription, know how to Record a session. 

To start Recording before authorizing screen sharing:

  1. After joining a session, press the RECORD icon present at the top menu.
  2. That’s it! Your course’s now recording.
  3. To pause or stop this function, press the appropriate button.

To start Recording after authorizing screen sharing:

  1. After you’ve joined a course, press the MORE option, present in the meeting controls menu. Then choose RECORD from the drop-down list.
  2. To stop or pause Recording, press MORE, and select the option from the drop-down list.

Recording Zoom calls and courses can be an excellent way to save them for future purposes. After your finish taping, Zoom saves an mp4 document to your desktop (or it’ll be saved as cloud recording if that particular feature’s enabled). 

Reviewing them can be mind-numbing, especially if you require transcribing the Recording. Fortunately, you can get accurate and quick Zoom transcription quickly.

Zoom Transcription Procedure

Now, once you’ve recorded your Zoom session, you’re ready to go-through Zoom transcription. If you’re looking for a healthy substitute for note-taking, Transcripts will be a brilliant choice. Go through this step-by-step process.

Zoom Transcription

Enabling Zoom transcription for Groups:

  1. To enable this feature for members of a specific group, sign into the Zoom web portal.
  2. From the navigation menu, press USER MANAGEMENT, then GROUP MANAGEMENT.
  3. Select the wanted GROUP NAME from the list, then press the SETTINGS tab.
  4. Go to the CLOUD RECORDING option on the RECORDING tab & check if it’s enabled.
  5. From the ADVANCED CLOUD RECORDING SETTINGS, press the AUDIO TRANSCRIPT checkbox to turn it on, then click SAVE.

Notes:

  • If the option’s disabled, press the Status toggle to turn it on. If a verification dialog box appears, select TURN ON to confirm the change.
  • If it’s greyed out, the option’s been locked at the account level. So, it needs to modify at that level.
  • To make this setting permanent & mandatory for all users in a group, press the lock icon, and then select the LOCK icon to verify.

Enabling Zoom transcription for your own account:

  1. To enable Zoom transcription for own use, log into the Zoom web portal.
  2. Click SETTINGS, from the navigation menu.
  3. Go to the Cloud recording option from the recording tab and confirm that the setting’s turned on.
  4. From the ADVANCED CLOUD RECORDING settings, press the AUDIO TRANSCRIPT to enable it. Click SAVE to verify.

Notes:

  • If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change. If the option’s turned off, press the Status Toggle to turn it on.
  •  And if it’s greyed out, the option’s locked at either Account level or group. Contact your Zoom administrator.

Enabling Zoom transcription for other accounts:

  1. To turn on audio transcript features for members of an organization, visit Zoom’s web portal.
  2. Press ACCOUNT MANAGEMENT and then ACCOUNT SETTINGS from the navigation menu.
  3. From the RECORDING tab, select the CLOUD RECORDING option and confirm that it’s enabled.
  4. Select the AUDIO TRANSCRIPT checkbox from Advanced Cloud Recording Settings to enable the feature. Press Save to confirm.

Developing a Transcript:

  1. Start a webinar or meeting.
  2. Press the Record button and select RECORD to the Cloud.
  3. After the course ends, you’ll get an email informing you that your cloud taping is available. After a short interval, you’ll receive a separate mail that’ll tell you that the audio transcript recordings are now available. In these emails, you’ll get the links to view the tapes.

Editing or Viewing the Transcript

  1. Press the link in the mail or go to the My Recordings page on the Zoom’s web portal. Select the name of the recorded meeting.
  2. Press the Recording, Gallery view, or Audio mp4 file if present. The transcript’s text will be visible on the right-hand side of the document.
  3. Toggle to the Audio Transcript panel from the right. Click on the pencil icon next to the line you want to edit.
  4. After making all changes to the text, then press SAVE.

Notes:

  • The recording details page will appear, including two files- Transcript Recording (vtt), Audio Only (m4a).
  • And, if you’ve chosen other data for the Cloud taping, these will also appear- Chat text (txt), Recording (mp4), Gallery view (mp4)
  • The updated version of the phrase will be visible when you play the video or audio file.

Enclosing the Transcript

The transcript is naturally attached within the video and audio file but is concealed by default. To view the transcript embedded within the video and audio file- 

  1. Open the video and audio file from MY RECORDINGS.
  2. Press the PLAY button.
  3. From the bottom right of the display, click the CC icon. 

Note:

  • The text’s viewed on the top of the video, comparable to closed captioning.

Search within the Transcript

  1. Navigate to MY RECORDINGS. 
  2. From the search list, select KEYWORD.
  3. Type any phrase or word in the entry box, then press SEARCH
  4. To view the transcript, press the Applicable Meeting.
  5. Click the Recording, Audio, or Gallery View mp4 file, if available. The phrase of the transcript appears on the right-hand side of the document (mentioned above).
  6. Go to the Audio Transcript Panel and enter the word into the top’s search box. All instances of the word are highlighted.

Note:

  • This option displays the list of sessions that’ll consist of the keyword in the transcript.

Make sure your transcript is well transcribed. Recording and transcribing Zoom sessions can swiftly become one of your time-saving processes. Go for it!

FAQ about Zoom Transcription

Does Zoom do transcription?

Yes, Zoom allows audio transcription. You can enable audio transcription for your account or another account or a group

How long does it take for Zoom to transcribe?

There is no pre-defined time mentioned in Zoom for transcription. Tools like Sonix claims to transcribe within 5 minutes

How good is Zoom transcription?

You can expect an 89% accuracy rate under “ideal” conditions.

What is the best free transcription software for Zoom?

  1. Zoom in-built transcription
  2. Temi

 

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